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Data security, privacy protection and responsible use

Grantific is designed to handle sensitive data, proprietary technology, and confidential funding information. Security, privacy, and responsible AI use are not optional, they are foundational principles embedded in the platform.

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Data security

Grantific operates under a clear code of conduct that governs how we design, build, and operate our platform. This code of conduct guides every product decision and partnership we make.

Privacy and data protection
  • Isolated data storage per account
  • Encryption of data in transit and at rest
  • Clear data retention and automated deletion policies
Technical safeguards
  • Secure cloud infrastructure with restricted access
  • Continuous monitoring and logging
  • Regular vulnerability scanning and updates
  • Use of SSL certificates
  • Secure development and automated deployment practices

Compliance and operational measures

The different compliance and operational measures we have implemented to restrict access to your data.

Access control and privilege management
  • Role-based access control (RBAC)
  • Secure authentication and authorization
  • Internal security policies and training
  • Password management and two-factor authentication
Data ownership and control
  • Privacy by design in accordance with GDPR principles
  • Transparent handling of personal and project-related data
  • Minimal processing and storage of PII data
  • Clients retain full ownership of all uploaded data and documents and can export or delete data at any time
Enterprise access restrictions
  • Audit-friendly workflows and permissions
  • Ability to support additional contractual or security requirements

AI-specific measures

The different policies and measures we have in place for our AI solutions.

AI security and data usage
  • Your data is not used to train any AI models
  • AI processes your data only within your organization’s environment
  • No cross-customer learning or reuse of content
  • Internal AI & LLM Usage Policy
  • LLM OWASP framework in place
Human in the loop
  • AI outputs are always reviewable and editable
  • Access to real grant experts for validation and guidance
  • AI outputs are traceable to source documents

FAQ

Frequently asked questions about Grantific.

Who owns the data uploaded to Grantific?

You do. You maintain full ownership of all data, documents, and outputs.

Is our data shared with other customers?

No. All customer data is logically isolated and never shared.

Can we delete or export our data?

Yes. You can export or permanently delete your data at any time.

Where is data stored and processed?

Data is stored and processed in secure cloud environments aligned with EU data protection standards.

Is my data used to train AI models?

No. Your data is never used to train public, shared, or third-party AI models.

Are AI outputs explainable?

Yes. All AI insights and recommendations are traceable to their source material and can be reviewed and validated.

Is the Grantific platform suitable for corporate or regulated environments?

Yes. Grantific is designed for environments requiring transparency, auditability, and data control.

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